Executive Assistant

Department: Executive
Location: Somerville, MA

About Formlabs:

Do you want to change how the world creates?

At Formlabs, we’re building the tools that make it possible for anyone to bring their ideas to life, from cutting-edge products to life-saving medical devices. Our 3D printing technology powers innovation at more than 50,000 industry leaders worldwide, including Apple, Google, Tesla, New Balance, and NASA. Together, we’re helping everyone design, prototype, and manufacture faster than ever before.

We’re a team of hands-on builders, engineers, and innovators reinventing how the world makes physical things. If you’re ready to shape the future of fabrication, come build with us.

Your Impact: 

As an Executive Assistant at Formlabs, your impact is all about partnering with senior leadership to deliver on our mission of "enabling anyone to make anything." You do much more than manage calendars; you’re the gatekeeper of our leaders' time and energy, ensuring they can focus on their most critical work, while you handle the complex puzzles of calendars, global travel, and fast-moving priorities. By building deep trust and staying two steps ahead, you run the show from behind the scenes to ensure that everything from department-wide events to critical external meetings to expense processes all run without a hitch. You’re the leader of our leaders, leveraging your extensive experience in executive support to steer the organization through the change and excitement of a hugely formative chapter at Formlabs.

This role will require a minimum of 3 days in-office at our Somerville, MA headquarters. 

What You’ll Do:

• Transform the EA function at Formlabs by applying your expertise to our current processes to deliver an exceptional level of support to our executives
• Act as the internal and external face for executives, both cross-functionally at Formlabs and externally with clients, investors, and candidates. Ensure that Formlabs is always presented in a highly professional light because you’re organized, polished, on-time, and communicative.
• Own, continually manage, and improve the landscape of our executives’ calendars, proactively looking forward weeks or months at a time, considering business priorities to help elevate and guard time, and navigating unexpected and real-time changes.
• Organize seamless executive travel. Your stakeholders have global teams and international travel throughout the year. These trips typically involve complex itineraries, including multiple stakeholder meetings, very busy schedules, and various stops. Plan for the unexpected so that travel goes as smoothly as possible. 
• Own executive credit cards and receipts. Submit all expense reports on time, and in line with global purchasing policies. Often this means learning the ins-and-outs of our business and finance processes so that you can move quickly and accurately when purchasing. 
• Contribute significantly to internal communications for your executive’s departments. Own end-to-end communication streams (this often includes technology set up, content planning, day-of execution, email summaries, and live troubleshooting).
• Project manage and effectively organize leadership and department-wide events like offsites, kickoffs, and conferences. Scope of events ranges from 10-500 attendees. 
• Beyond your executives: Continuously find ways to reduce operational inefficiencies across the business, so we can work more efficiently (automating email groups, updating knowledge management, identifying a tool or resource that will improve how G&A works).

About You:

• Proven success as an executive assistant in a fast-paced, technology-first environment - you know what it’s like to work with an executive and everything that entails
• Experience in or strong knowledge of entrepreneurship, the start-up world, and/or the Boston tech scene - we want someone who speaks the language of the business and the market
• A track record of building and then leveraging a strong professional network. You know that you can get more done, better and faster, if you know the right people.
• Passion for prioritization and time management. A lot of your work can happen all at once, and not all requests are linear or planned. You need to be able navigate dynamic situations while triaging priorities in real time.
• Exceptional technical fluency, especially in G-Suite. You are a Google aficionado who knows the ins and outs of Gmail, G-Cal, and leveraging other G-Suite applications to communicate, plan, and execute.

Our Benefits & Perks:

• Robust equity program to build future wealth through RSUs
• Comprehensive healthcare coverage (Medical, Dental, Vision)
• 401K matching and access to financial advisors
• Generous paid Parental Leave (up to 16 weeks)
• Tenure-based paid Sabbatical Leave (up to 6 weeks)
• Flexible Out of Office Plan – Take time when you need it
• Ample on-site parking & pre-tax commuter benefits
• Healthy on-site lunches, snacks, beverages, & treats
• Regular sponsored professional development opportunities
• Many opt-in culture events across our diverse community
• And of course… unlimited 3D prints!

We are an equal opportunity employer and value diversity at our company.  We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.  

Even if you don't check every box, but see yourself contributing, please apply. Help us build an inclusive community that will change the face of 3D printing.

To all recruitment agencies: Formlabs does not accept agency resumes. Please do not forward resumes to our jobs alias, Formlabs employees or any other company location. Formlabs is not responsible for any fees related to unsolicited resumes. Unsolicited resumes received will be considered our property and will be processed accordingly.